Project Management In Detail
Work Order Dashboard
See everything about a project at a glance. Status, budget, timeline, assigned technicians, and linked parts — all in one view. Manage unlimited concurrent projects without restrictions.
Phase Management
Break complex restorations into phases. Track progress, assign tasks, and manage budgets for each phase independently.
Restoration Projects
Purpose-built for frame-off restorations. Track disassembly, document every component, and manage the full rebuild process.
Quick Service for Routine Jobs
Not every job needs a full work order. Quick Service gives you a streamlined workflow for oil changes, inspections, brake jobs, and other routine maintenance—so your technicians spend less time on paperwork and more time turning wrenches.
- One-click job creation for common service types
- Simplified intake with pre-filled service templates
- Automatic parts allocation from inventory
- Fast invoicing with service catalog integration
- Track quick jobs alongside full restorations
Quick Service Job
Created in under 30 seconds
Your Services, Priced & Ready to Go
Define your shop's standard services with predefined pricing, labor times, and required parts. Build estimates and invoices in seconds by selecting from your catalog instead of typing everything from scratch.
- Predefined service items with standard labor and parts pricing
- Organize services by category — maintenance, repair, restoration
- Drag-and-drop to build estimates from catalog items
- Automatic labor hour and parts cost calculation
- Consistent pricing across all technicians and estimates
Service Catalog
42 services configured
Each service includes labor hours, required parts, and standard pricing
Finally, Order from Chaos
Restoration projects are complex. VaultMotive brings clarity to every phase.
Powerful Project Management Features
Everything you need to manage restoration projects professionally.
Unlimited Projects
Run as many active restoration projects as your shop can handle. No artificial limits on concurrent work orders or projects.
Multi-Phase Planning
Break complex restorations into phases. Track disassembly, bodywork, paint, assembly, and finishing separately.
Task Assignment
Assign tasks to specific technicians with due dates. Everyone knows what needs to be done.
Budget Tracking
Compare estimated vs. actual costs in real-time. Never surprise a client with cost overruns.
Status Updates
Automatic notifications when tasks complete or milestones are reached. Keep everyone informed.
Time Tracking
Built-in time clock for accurate labor tracking. Know exactly how long each task takes.
Checklists & Templates
Create reusable templates for common work. Ensure nothing gets missed on every project.
Quick Service
Streamlined workflow for quick service jobs. Skip the full work order process for oil changes, inspections, and routine maintenance.
Service Catalog
Predefined service items with standard pricing. Build estimates and invoices faster with your most common services ready to go.
From Quote to Completion
A streamlined workflow for every restoration project.
Create Estimate
Build detailed estimates with parts and labor
Plan Phases
Break work into manageable phases
Track Progress
Update status as work completes
Invoice & Close
Generate invoices from actual work