Vehicle Vault
Complete vehicle history in one secure, organized place. Store photos, receipts, service records, ownership documentation, and more.
- Unlimited photo storage with automatic organization
- Document scanning with smart data extraction
- Service history timeline
- Ownership and title documentation
- Specifications and factory data
- Vehicle History Assumption (Enterprise)
Project Tracking
Track every phase of restoration from start to finish. Multi-phase planning, task assignment, and real-time progress tracking.
- Unlimited active projects (Pro)
- Multi-phase project planning
- Task assignment and tracking
- Parts and labor association
- Budget vs. actual tracking
- Status updates and notifications
- Quick service workflow for routine jobs (Pro)
- Service catalog with predefined pricing (Premium)
Parts Intelligence
Know what you have, find what you need. Track parts across locations with smart search, categorization, packing slip import, and AI price estimation.
- Multi-location inventory tracking
- Smart categorization and tagging
- Low stock alerts and reorder points
- Packing slip import with PO matching
- AI-powered price estimation for parts and labor
- Parts history and cost tracking
- Integration with suppliers
Owner Portal
Keep clients informed automatically. They can view progress, approve changes, and stay engaged without constant phone calls.
- Real-time project visibility
- Photo and document sharing
- Approval workflows
- Messaging and notifications
- Invoice and payment history
Financial Tools
From quote to payment, simplified. Invoicing, recurring billing, expense tracking, milestones, and online payments.
- Customer invoicing and quotes
- Recurring invoices and billing milestones
- Expense tracking and categorization
- Vehicle financial reporting
- Stripe Connect online payments
Marketplace
Buy, sell, and share vehicle records with a trusted community. Discovery feed, ownership verification, and points economy.
- Buy and sell vehicle records
- Discovery feed for relevant listings
- Secure record sharing
- Ownership verification
- Points economy for contributions
Team Management
Manage team members, roles, and permissions. From a two-person garage to a 50-technician operation.
- Team member invitations and management
- Custom roles with fine-grained permissions
- Unlimited team members on Pro
- Advanced permission controls
- Single Sign-On for Enterprise
AI & Automation
Let AI handle the busywork. Document classification, data extraction, price estimation, packing slip import, and smart categorization.
- AI document classification and extraction
- AI price estimation for parts and labor
- Packing slip import with PO reconciliation
- Voice-to-text transcription
- Automatic categorization
- Bulk import and processing
- OCR text extraction
Analytics
Data-driven decisions for your shop. Advanced analytics dashboards, financial reports, vehicle metrics, and service performance tracking.
- Advanced Analytics — comprehensive business dashboards (Pro)
- Financial Reports — cost tracking, ROI, and profitability (Pro)
- Vehicle cost and timeline analysis
- Service performance and technician metrics
- Parts inventory turnover and supplier analytics
Security
Enterprise-grade security for your data. Audit logs, security groups, RBAC, and custody tracking.
- Detailed audit trail and security logs
- Security groups and user organization
- Role-based access control
- Vehicle custody tracking
- GDPR export and data backup
Integrations
Connect VaultMotive to your workflow. API access, webhooks, network printing, and custom branding.
- REST API access
- Webhook notifications
- Network thermal printing
- Custom AI credentials
- White-label branding
Documents & Storage
Version, organize, label, and export your documents. Blueprint recording, GDPR export, owner portal links, automated backups, and data recovery.
- Document versioning with side-by-side comparison
- Label and QR code printing for parts and vehicles
- Blueprint recording and annotation
- Report export, build sheets, and certificates
- GDPR-compliant data export and portability
- Data recovery with recycle bin
- Automated encrypted data backup
- Owner portal links for secure sharing
