Deep Dive Into Document Management
Every feature designed around the real-world needs of restoration shops, classic car brokers, and serious collectors.
Document Versioning
ProEvery document change is tracked automatically. Compare versions side-by-side, see who made edits and when, and restore any previous version with one click. Titles, registrations, and build documentation maintain a complete audit trail so nothing is ever truly lost.
- Side-by-side version comparison
- One-click version restore
- Full edit history with user attribution
Label & QR Code Printing
ProDesign custom labels with QR codes for parts, vehicles, and storage locations. Print directly to thermal printers for instant identification and tracking. Scan a QR code on any labeled part to pull up its full history, original vehicle, and storage location instantly.
- Customizable label templates with barcodes and QR codes
- Direct thermal printer support — no desktop software needed
- Scan to look up parts, vehicles, and storage bins
Blueprint Recording & Annotation
ProCapture and annotate vehicle blueprints with precision. Record measurements, component locations, wiring paths, and assembly sequences for complex restorations. Attach reference photos directly to blueprint annotations so technicians always know exactly how things go back together.
- Annotate with measurements, notes, and reference photos
- Record wiring harnesses and assembly sequences
- Version-controlled blueprints with change tracking
Report Export & Build Sheets
FreeGenerate professional PDF reports for any vehicle: build sheets documenting every part and modification, inspection certificates, restoration summaries, and complete service histories. Share with buyers, insurers, or auction houses to maximize vehicle value.
- Professional build sheet PDFs with photos and specs
- Inspection certificates and restoration summaries
- Complete service history exports for buyers and insurers
GDPR Export & Data Portability
ProStay compliant with data protection regulations. Generate complete data packages for any user or vehicle owner on demand. One-click bulk export produces structured archives of all personal data, documents, and activity logs — meeting GDPR, CCPA, and other data portability requirements.
- One-click complete data export per user or owner
- GDPR, CCPA, and data portability compliance
- Structured archives with documents, photos, and activity logs
Data Recovery & Recycle Bin
PremiumAccidents happen. When a document, photo, or record is deleted, it moves to the recycle bin where it can be fully restored — along with all version history, metadata, and associations. Set retention policies to auto-purge after 30, 60, or 90 days, or keep items recoverable indefinitely.
- Full restore of deleted items with version history intact
- Configurable retention policies (30, 60, 90 days or indefinite)
- Bulk restore and selective permanent deletion
Unlimited Storage
ProStop worrying about storage limits. Upload high-resolution scans, video walkarounds, full photo archives, and every document you need — with no caps on file count or total size. Pro plans include unlimited storage so your documentation grows with your business, not against it.
- No file count or total size limits
- High-res photos, videos, and scans supported
- Encrypted, redundantly stored across multiple regions
Document Reconciliation
ProWhen you import documents from other systems or receive files from multiple sources, reconciliation automatically compares them against your existing records. Detect duplicates, flag mismatches in metadata or content, and merge discrepancies — so your document library stays clean and authoritative.
- Automatic duplicate detection across imports
- Metadata mismatch flagging and merge tools
- Clean, authoritative document library
Owner Portal Links
ProShare documentation with vehicle owners without requiring them to create an account. Generate secure, time-limited links that give owners read-only access to their vehicle's photos, documents, progress updates, and service history. Perfect for keeping clients informed during restorations or sharing provenance with prospective buyers.
- Secure, time-limited sharing links
- No account required for vehicle owners
- Read-only access to photos, docs, and progress
Why Document Management Matters
Professional document management ensures nothing gets lost, every detail is captured, and your data is always protected.
Everything You Need to Manage Documents
Professional-grade document tools designed for restoration shops and collectors.
Report Export
Export build sheets, inspection reports, vehicle histories, and restoration certificates as professional PDFs. Share or archive offline.
Data Recovery
Accidentally deleted something? Restore deleted documents, photos, and records from the recycle bin with full version history intact.
Unlimited Storage
No caps on photos, documents, or file sizes. Upload everything — high-res scans, video walkarounds, and full archives — without worrying about limits.
Document Versioning
Track every change to every document. Compare versions side-by-side, restore previous versions instantly, and maintain a complete edit history.
Document Reconciliation
Automatically compare uploaded documents against existing records. Detect duplicates, flag mismatches, and reconcile discrepancies across imports.
Owner Portal Links
Generate secure, time-limited links for vehicle owners to view documentation, photos, and progress without needing an account.
Label Printing
Design and print custom labels with barcodes and QR codes. Link physical labels to digital records for instant lookup on parts, vehicles, and storage locations.
Blueprint Recording
Annotate vehicle blueprints with measurements, notes, and photos. Create visual references for disassembly, wiring harnesses, and complex assemblies.
GDPR Export
One-click data export for compliance requests. Generate complete data packages for any user or vehicle owner, meeting GDPR and data portability requirements.
Works Seamlessly With
Document management integrates with all VaultMotive features.